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COMMISSIONERS OF PUBLIC WORKS The regular meeting of the Board of Commissioners of Public Works was held on Thursday, August 28, 2008 at 10:00 a.m., in the Boardroom at 121 West Court Avenue. In attendance:
Commissioner Watts inquired about Equal Payment Plan monthly amounts and how those amounts are determined. Ms. Gorham explained that the system is programmed to take the previous twelve months of utility billings and divide those by eleven; then a small percentage was added for anticipated increases. Commissioner Watts noted surprise over a $31 increase to his bill since there was a $6 credit at the end of the year, and questioned whether that anticipated increase would equal out to $31. Commissioner Watts referred to electric commercial revenue noting the amount was down about $337,000. Ms. Ogletree responded that some are classified as commercial that were supposed to be large power. She explained that the rate structure was changed the previous year at which time some customers changed classes; some may be in the wrong class so their charges are showing up in the trial balance under that classification. Manager Reeves clarified that they were budgeted as commercial but the billing, collecting, and posting are to large power. Commissioner Watts inquired about utility pole rental; Ms. Ogletree explained that a payment was posted into the account that was not adjusted out before the budget was done causing the budget to appear higher than it should be. Commissioner Watts inquired about the status of propane tanks. Manager Reeves responded that proposals had gone out and Mr. Barnett was meeting with a potential bidder for a site visit that morning. He added that the bid opening had to be delayed for a couple of weeks after discovering that an addendum needed to go out. Ms. Ogletree pointed out a large deficit in the electric department due to the cost of electricity. Mr. Meredith explained that the provider had a nuclear plant that went down for eighteen-month service that was two weeks late getting back online. He further explained the extra fuel charge coming from their going out on the market to buy power and to run natural gas units they would normally not have run during the two week time period when everyone hit their peak. Ms. Ogletree added that it would be collected through the PPAC over the next two to three months. Chairman Monaghan referred to page 16 noting that was within $17,000 with collecting for the fiscal year. He stated that page 15 showed “Combined through July 2006 to Present” of $569,000 and asked if those funds had been allocated. Ms. Ogletree responded that the 2007 over-collection was carried forward to use throughout last year; it ended up in June 2008 with $17,974 deficit for that period of time so only a small portion was used. Manager Reeves clarified that it is a carryover; the Board could make the decision to distribute that back to customers. He reminded the Commissioners of a previous discussion when they asked for a running total to be kept, and noted that they usually hit a big deficit around the December timeframe so the money would be there.
A motion to approve the procedures was made by Commissioner Hancock, seconded by Commissioner Watts, and unanimously approved.
A motion was made by Commissioner Watts and seconded by Commissioner Hancock to go into Executive Session to discuss a personnel matter; the motion was unanimously approved.
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